Teaching often involves ensuring that every student has the tools they need to succeed, yet many educators face this responsibility without adequate financial support.
Colorado art teacher, Rozx Gallegos, told the National Education Association she spent “$300 this year on organizing bins, new brushes, canvas boards…..and the year is young. I’ll spend another chunk before end of year.”
A 2024 survey of 2,500 teachers in 50 states conducted by Richfield Research Group for CouponBirds showed that the average is about $900.
Saving money on teacher supplies for classrooms is more than just a necessity—it’s a creative challenge that many teachers embrace to ensure their classrooms are well-equipped without breaking the bank.
By planning ahead, leveraging discounts and exploring alternative resources like grants, classroom essentials for teachers can become more affordable and you can focus on classroom management and maintaining a productive learning environment.
At Studentreasures, we recognize the dedication of teachers and aim to support their efforts by offering FREE classbook publishing kits that inspire creativity and make learning fun. With the right strategies and resources, you can transform your classroom into a space where students thrive, all while staying within your budget.
For free tips, tools and worksheets, visit our digital Teacher’s Lounge and start making every classroom experience memorable.
Strategize and Save on Teacher Supplies for Classrooms
1. Plan Ahead and Budget
One of the most effective ways to save money on classroom supplies is to plan ahead. Start by identifying your classroom needs for the entire school year. Make a detailed list of essential supplies, from basics like pencils and paper to specific teaching aids that will enhance your lessons. By planning ahead, you can take advantage of seasonal sales and discounts, often saving a considerable amount of money.
Once you have your list, set a budget and stick to it. Prioritize the absolutely necessary items and avoid impulse purchases that can deplete your budget. It’s easy to get caught up in buying trendy supplies that seem useful at the moment but sticking to your list ensures that your funds are spent wisely.
One of the benefits of planning ahead is that it gives you ample time to discover great deals that we will explore in more detail below!
2. Take Inventory
Before rushing out to buy new supplies, take stock of what you already have. Many classrooms accumulate leftover supplies from previous years, often hidden in closets or storage bins.
Organize and categorize these items so you know exactly what you have on hand. This step can save you from buying duplicates and help you make the most of your existing resources. Get your FREE Classroom Organization Bundle here!
Reusing supplies from previous years not only saves money but also teaches students the importance of resourcefulness. For example, slightly used notebooks or partially full glue bottles can still be used.
3. Buy in Bulk
Buying in bulk is a tried-and-true method for saving money on classroom supplies. Items like paper, pencils, tissues and markers are often significantly cheaper when purchased in large quantities.
Wholesale stores like Costco and Sam’s Club offer bulk deals that can reduce your overall spending. You can also explore online retailers like Amazon, where you can find bulk deals on school supplies.
When buying in bulk, consider teaming up with other teachers to split costs. For example, a pack of 100 markers might be too much for one classroom, but when shared among several teachers, the savings add up quickly.
You can also team up with other teachers who are looking to save and share the cost of supplies you all need.
4. Sign Up for Sales Alerts
Signing up for email and text alerts from your favorite retailers can give you access to exclusive discounts and promotions. Many e-commerce sites offer discounts for signing up and free shipping when you spend a certain amount.
Smart Ways for Teachers to Curb Costs on Classroom Supplies
1. Utilize Dollar Stores
Dollar stores can be a goldmine for inexpensive classroom supplies. You can find everything from notebooks to art supplies at a fraction of the cost compared to big-name retailers. For example, basic supplies like folders, crayons and storage containers can often be found at dollar stores along with many other items perfectly suitable for everyday classroom use.
2. Join Teacher Discount Programs
Many retailers offer special discounts exclusively for teachers. Signing up for these programs can lead to significant savings throughout the school year. Big-name craft and office supply stores often have teacher discount programs that provide ongoing discounts on classroom supplies.
Before making a purchase, always ask if a store offers a teacher discount—you might be surprised at how many do.
For example, Office Depot’s Star Teacher Program offers 10% back in rewards on qualifying purchases, while Staples’ Classroom Rewards allows parents to give teachers 5% back on their purchases. Over the course of a school year, these rewards can contribute to substantial savings.
To help maximize your budget, many retailers offer exclusive, year-round discounts specifically for teachers. Be sure to take advantage of these deals.
Below are a few retailers that offer free resources and curricula. Some top organizations providing affordable solutions include:
- Adobe Creative Cloud
- Books-A-Million
- Canva
- J.Crew
- JOANN
- Pencils.com
- Michaels
- Target
3. Seek Donations
Don’t hesitate to ask for donations—parents, community members and local businesses are often willing to help. Create a wish list of needed supplies and share it with your school community. Many parents are more than happy to contribute to their child’s classroom, and local businesses might be interested in supporting education by providing supplies.
Websites like DonorsChoose allow you to post classroom projects and receive donations from people across the country. This platform has helped many teachers fund everything from basic supplies to specialized learning tools.
You can even hold a raffle - sell tickets and whoever wins gets special items made by your class.
4. Apply for Grants
Grants can be a lifesaver when it comes to funding classroom needs. Many organizations offer grants specifically for teachers to help cover the cost of supplies and resources. Applying for grants might seem daunting, but the potential rewards make it well worth the effort.
Start by researching local, state and national grant opportunities.
Take a look at our comprehensive Teacher’s Guide to Grants for School Supplies.
Pro Tip: Pay close attention to application deadlines, as missing a deadline could mean missing out on valuable funding!
5. Use Social Media
Social media is a powerful tool for saving money on classroom supplies. Join teacher groups that often share information about sales, discount teaching supplies and free resources. You can also connect with other teachers to exchange supplies or share bulk purchases.
Another effective strategy is to use social media for fundraising. Unlike grants, funds raised independently are more flexible, allowing you to spend them as needed.
6. DIY and Reuse
Get creative with DIY projects to save money. Many classroom decorations, teaching aids and teacher bulletin board supplies can be made from inexpensive or recycled materials. For example, empty jars can be repurposed for storage or old magazines can be turned into art projects.
Reusing items is not only cost-effective but also environmentally friendly. Encourage students to bring in items from home that can be repurposed for classroom use, like cardboard boxes for dioramas or bottle caps for counting exercises.
7. Leverage Technology
Digital resources are an excellent way to save money on classroom supplies. Many apps and websites offer worksheets, lesson plans and interactive activities. There are a wealth of resources available at low costs and many are free. You can check out our FREE downloadable lesson plans and worksheets here.
8. Collaborate with Other Teachers
Collaboration is key to saving money on classroom supplies. By working together, teachers can share resources and split the cost of expensive items like laminators, projectors or classroom sets of books. Collaboration also fosters a supportive environment where teachers can exchange ideas, tips and strategies for stretching their budgets.
Consider organizing a supply swap with fellow teachers at your school. Each teacher can bring in unused or gently used supplies to trade, allowing everyone to refresh their classrooms without spending money.
9. Buy Used Supplies
Buying gently used supplies is another smart way to save money. Websites like eBay, Mercari and Facebook Marketplace often have listings for used classroom supplies at a fraction of the cost of new items.
Thrift stores and garage sales can also be treasure troves for finding bargains on everything from books to furniture. Often the best deals you can find are right in your backyard!
When purchasing used items, always check the condition to ensure they will meet your classroom needs. With a bit of patience, you can find high-quality supplies at significantly reduced costs.
10. Request Samples
Many companies that produce educational materials are willing to send free samples to teachers. This can be a great way to try out new products without spending money. Simply contact the company directly, explain your needs and request samples. You may be surprised at how many businesses are eager to support educators.
Additionally, some companies offer sample kits specifically designed for classrooms. These kits often include a variety of products that can be used for lessons or as giveaways to students.
11. Utilize a Wish List
Wish lists are not just for the holidays. In fact, teachers can use them to gain valuable school supplies for the classroom.
Creating and sharing a wish list is an effective way to gather additional classroom supplies. While it can be tough to ask for help, setting up a wish list or classroom registry is a great way to involve others in supporting your classroom needs.
For the best results, try posting your wish list about a month before school starts or when stores are running sales. Using platforms like MyRegistry can be especially helpful, as they allow you to display items from multiple stores, making it easier for people to compare prices and availability. This way, even those with a smaller budget can find something to contribute.
Another way to reach a wider audience is to post your classroom wish list on social media. Use Facebook or Instagram to connect with even more people in the community.
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The Educator Expense Deduction: A Tax Break for Teachers
Teachers work hard and often invest their own money into classroom supplies. The U.S. IRS recognizes this and allows deductions on classroom supply expenses.
The Educator Expense Deduction provides valuable financial relief for teachers, allowing them to deduct up to $300 of out-of-pocket expenses for classroom supplies, books and technology. Now, this may not cover the cost of all the supplies you need but it can help make a dent in the amount.
To qualify for this deduction, educators must have worked at least 900 hours in a state-certified K-12 school. This deduction helps ease the financial burden on teachers who often invest their own money to enhance their students’ learning experience.
Resources for Stocking Your Classroom on a Budget
There are numerous local and national organizations dedicated to helping teachers stock their classrooms with essential supplies.
- The Kids in Need Foundation and Reusable Resources Association operate resource centers across the United States, offering everything from basic classroom necessities to more unique items. These centers provide invaluable support to educators by ensuring they have access to the materials they need, often at no cost.
- NAEIR’s Teacher Program offers teachers discounted materials, including arts and crafts supplies and office essentials. This program is an excellent resource for securing classroom supplies at a fraction of the regular cost.
- Pencils.com runs the Tools for Schools program, which can supply a pack of pencils for every student at your school, ensuring that no student goes without the basics.
- For Teachers Only provides discounted classroom supplies specifically for teachers, making it easier to equip your classroom without breaking the bank.
As the list of classroom needs can vary from year to year, it’s wise to shop back-to-school sales strategically. Stocking up on must-have supplies during these sales can save you from having to purchase items mid-year when prices are higher.
Lastly, don’t forget to connect with your fellow educators. Retiring teachers, those leaving the district, or those changing grade levels often have surplus supplies they’re willing to pass along rather than discard. This can be a great way to acquire quality materials at no cost.
Building Your Classroom Library on a Budget
Whether you’re a first-year teacher starting to build your classroom library or an experienced educator looking to refresh your collection, there are several cost-effective options available to help you create a print-rich environment for your students.
Scholastic Book Clubs remain a favorite among teachers, offering free books for your classroom whenever your students place orders.
Half Price Books provides a 10% educator discount year-round. Additionally, you can submit a donation request on their website to receive free books for your classroom.
Barnes & Noble’s Educator Program offers a 20% discount on all classroom purchases, helping you stock up on quality literature at a lower cost.
Consider integrating technology with eBooks to create a more sustainable library. This approach reduces the need for repairs and replacements throughout the school year.
Don’t forget about local resources! Libraries often hold used book sales and you can also find great deals at local church and community book sales.
Also, keep an eye out for yard sales and rummage sales—these are excellent places to find affordable books to expand your classroom library.
Transform Your Classroom by Saving Money on Supplies
With a bit of planning and creativity, you can save money on teacher supplies for classrooms. By utilizing these smart strategies, you can stretch your budget further and provide a well-equipped learning environment for your students.
Remember to take advantage of discounts, grants and community support. Every little bit helps in creating an effective and engaging classroom.
With the right support, you can help your students achieve their full potential through engaging activities like classbook projects. At Studentreasures, we make writing fun and motivational for students. Register now for a FREE classbook publishing kit and foster a love for learning and writing in your classroom.
For more resources, visit our online Teacher’s Lounge. Let’s make every classroom experience truly memorable.